Project Coordinator

Join Durwest as a Project Coordinator, where you’ll be instrumental in supporting the delivery of top-tier construction projects and contributing to our strategic growth in the industry. As a key member of the project team, you’ll assist in the coordination and execution of projects, working closely with clients and stakeholders to ensure their vision is realized. You’ll play a critical role in managing and maintaining project documentation, coordinating meetings, tracking project progress, and assisting with the management of contracts, scopes, and invoices. This is an exciting opportunity to develop your skills, play a vital role in our clients’ success, and contribute to the continued growth of Durwest.

Reports to: Construction Manager

Durwest has been a trusted leader in Construction and Project Management for over 40 years, with a strong presence on Vancouver Island, managing projects up to $90 million in value. We’ve recently embarked on an exciting new chapter, joining forces with industry-leading firms through a strategic acquisition. This partnership enhances our ability to deliver innovative, high-quality solutions while expanding our reach and capabilities. Our core remains rooted in a proactive, collaborative management style that drives our success. As we grow, we remain dedicated to fostering career development, offering competitive salaries, industry-leading benefits, and a truly rewarding work environment.

Roles and Responsibilities

• Maintain project administration correspondence and ensure compliance with documentation requirements, utilizing Procore for efficient document management.
• Communicate and coordinate with trade contractors to ensure performance aligns with project schedules, tracking progress and updates as needed.
• Collaborate with team members to think critically, solve problems, and achieve project goals.
• Review field inspection reports from consultants throughout the project lifecycle, addressing and instructing action items as required.
• Manage and coordinate the shop drawing process, ensuring timely review and distribution, with real-time status tracked in Procore.
• Collect and manage drawing and submittal schedules from consultants and trades.
• Track, receive, distribute, and monitor all incoming RFIs, ensuring that CCNs or SIs are issued when changes or clarifications are necessary.
• Receive, track, and manage the distribution of incoming Site Instructions (SIs) and ensure proper coordination within the project team.
• Work closely with the preconstruction team to assist with the tendering process, including tender closings, scopes of work, maintaining tender diaries, and issuing Letters of Intent (LOIs) and trade contracts.
• Follow up with stakeholders to obtain and distribute deliverables as needed, including attending trade and consultant meetings, preparing minutes, and ensuring timely distribution.
• Coordinate and track all CCNs and Change Orders, including submitting them to clients for approval.
• Review and obtain the necessary occupancy documents for submission to the municipality, ensuring all documentation is logged properly.
• Collect, compile, and distribute maintenance manuals during project close-out, storing and sharing them via Procore.
• Review specifications and provide subcontractors with a list of required submittals, warranties, and other deliverables.
• Perform drawing markup and tracking as needed; ensure current drawings are issued.
• Assist with short-term scheduling and schedule maintenance/updating, keeping the team informed through Procore when necessary.
• Administer the warranty and maintenance material process, ensuring all documentation is collected, organized, and distributed to relevant stakeholders in a timely manner.

Skills and Experience

• Ability to manage, organize, and maintain project documentation, ensuring that all records are accurate, up-to-date, and easily accessible for project teams and stakeholders.
• Familiarity with document control systems and procedures, including version control, tracking revisions, and ensuring compliance with industry standards and Durwest practices.
• A genuine interest in the ICI industry, with a willingness to learn and contribute to successful project outcomes and client satisfaction.
• Strong time management, with the ability to manage multiple priorities and deadlines effectively.
• Excellent problem-solving skills, with a proactive mindset and adaptability to evolving project demands.
• Great communication and interpersonal skills, comfortable collaborating with key stakeholders and team members.
• Familiarity with project management software and tools is a plus, but a willingness to learn and leverage technology to improve outcomes is essential.
• A positive attitude, with a focus on building strong relationships and contributing to a productive, enjoyable work environment.